How to Use RegChamp
Fast, Easy, and Accurate Registration!


Login

  • Login in at Regchamp.com
    • If your organization does not have an account with us yet, click on "Sign Up!"
    • If you've forgotten your password or account number, click on "Lost Password" and enter your email address
    • Otherwise, log in by entering your:
      • Account Number
      • Email Address
      • Password
  • Once you are logged in, you can always change your contact information, login email, and password by going to "Account Info" on your left-side menu
  • Tip: Look for the "Tips" button on most pages for page-specific help

Quick-Start Guide
 (an Athletes-first method)

  • Tip: Be sure to review the FAQs at the top of your Home Page, where it says "Click to Read More"
  • Click on Participants
    • Add Athletes
    • Enter one-at-a-time, or select another method
  • Click on Teams
    • Create a Team
    • Add Members one-at-a-time
      • Or follow the instructions for uploading Rosters from an Excel
  • Click on Events
    • Select an Event, go to Team Competition
    • Select your Team, click Import Team
    • Select your Division
  • Click on Invoices
    • Review your Invoice
    • Pay online or mail a check

4 Easy Steps to Registration
(a Teams-first method, along with more detailed information about all features)

  • Create Teams (Create/edit master Teams for the season)
    • For each new Team, click on "Create a New Team"
      • Enter the Team name and type (All Star Cheer, Rec Dance, etc.)
    • Create only one Team per group of Athletes
      • Example: a Team will compete in Jazz, Hip Hop, and Open dance, but a couple members will be different for each routine
      • Create just one Team and include all the Athletes for any routine.
      • When it comes to Division selection, you will have the opportunity to adjust the rosters for each routine
    • Optional: You can Add or Delete Members here, or enter/upload them later
    • "Divisions" is a list of all Events
  • Enter Rosters/Athletes (Add/import/transfer Athletes to your account)
    • For your convenience, RegChamp gives you four OPTIONS for entering your Rosters
      1. Upload USASF Rosters
        • Login to your USASF account, click on "Athletes", then "Athlete List" to download an Excel to your computer
          • Optional: Add a column to your Excel for "TeamID", and enter your RegChamp TeamID (under the Teams menu) for each Athlete
            • If an Athlete is on more than one Team, copy their information onto a new line, and add the TeamID for the second Team
          • TeamID is optional. You can also upload the Excel without it
            • Later, you would designate Team members through the Teams menu, clicking on Add (or Delete) for each Team
        • Click on "Enter Rosters", the "Upload Athletes from an Excel File"
          • You'll have a chance to review your list before it is added to the system
          • Please make sure that the information looks right (e.g., first name and last name is not reversed) before you click "Submit"
      2. Upload any other Excel file of your Athletes
        • You can upload any Excel file that includes, at a minimum, Athletes' first name, last name, birthdate, and sex
        • Optional: Parent Email (recommended*), USASF ID, Address, Phone, etc.
      3. Transfer Athletes from your other RegChamp account
        • If your organization has another RegChamp account, you can import your Athletes (and, in some instances, their waivers) from that other account
        • If you can repeat that process as often as necessary. The system will not create duplicates.
      4. Enter Athletes One-at-a-Time
        • Required: first name, last name, birthdate, and sex
        • Optional: Parent Email (recommended*), USASF ID
    • *Parent Email: If you enter the Parent Email for an Athlete, you'll be able to send them a waiver/release to complete online
      • On the Athletes page, you have two choices:
        • Click on "Send Waiver" for a particular Athlete
        • Click on "Send All Waivers" to send a waiver to each Parent whose Athlete is:
          • Missing a Waiver, and
          • Registered for an Event this Season (i.e, their Team has been imported into an Event)
      • The Parent will also have a chance to enter/update more information about the Athlete, including:
        • Parent's name, phone, address. Athlete's grade, phone, email, USASF, T-shirt size, and pronunciation.
    • Birthdate:
      • Be sure birthdates are correct before you upload or enter Athletes
      • Birthdates can only be changed in our office, and may incur a change fee
    • Grade: The system will guess at an Athlete's grade, based on their birthdate, so you don't have to enter them all.
      • Before you select any Events, be sure to check the grades on your Athletes menu, and click on "Update" to fix any that are incorrect
      • An Athlete's grade is set for an Event when they are first imported into the Event
      • If you need to change an Athlete's grade after you've imported them into an Event, you'll have to:
        • Take them off the Team at the Event (under "Team Competition")
        • Take them out of the Event altogether (under "Event Roster")
        • Update their grade (under "Athletes", "Update")
        • Import them back into the Event (under "Event Roster")
        • Put them back on their Team (under "Team Competition")
    • Duplicate Athletes: The system will not create duplicates of the same Athlete, so you don't have to worry about whether you've already entered them into your system
      • For example, you can keep uploading the same Excel over and over, just adding new Athletes to the list each time, if that's convenient for you
      • But this only works if it's the exact same first name, last name, and birthdate.
      • So don't use nicknames, unless it's the only name the Athlete uses.
  • Register for Events (Register by importing your Teams into Events)
    • Click on "Go!" for an Event you are registering for
    • Tip: Before you import your Teams, check the "Teams" menu to make sure all Team members are listed for each Team
    • "Team Competition" tab
      • Select a Team and click "Import"
      • Add or Delete Team members, if necessary for the particular Event
      • Click on "Select" to select your Division(s)
        • The dropdown will only include Divisions for which your Team is qualified
        • If the Division you want is not listed:
          • Check the information at the top of the Select Team Division page
            • Team Type
              • It may be that Divisions are not offered for your Master Team Type (e.g., All Star Cheer--Worlds) at this Event
              • Click on "Change" to change your Team Type for this Event (e.g., All Star Cheer)
            • Check # members, # males, age range, grade range
              • If you need to change an Athlete's age or grade, check "Birthdate" or "Grade", above
          • Check the Division criteria at this Event under the "Docs, Reports & Details" tab
        • Select your Division and click "Save"
          • You can select multiple divisions, if allowed for your Team Type (e.g., Dance), and can adjust the Rosters for each routine here
    • "Individual Group" tab
      • This is for duets, trios, stunt groups, etc. Any group of more than one person that is not competing in a "Team" division
      • Create group
      • ADD members
        • If the Athlete you want to add is not listed, go to the "Event Roster" tab and Import them into the Event
      • Click on DIVISION
    • "Individual Solo" tab
      • This is for solos
      • Select a Division
      • Add Participants
        • Select Participant
        • Select Skill: Cheer or Dance
        • Select Division
        • Save (Exit when you are done)
    • Docs, Reports & Details tab
      • Here you'll find a variety of information specific to this Event, including
        • Athletes & Missing Waivers, Team Rosters, Crossovers, Competition Details (Divisions you've selected)
        • Our Policies, a printable Waiver, available Divisions at this Event
        • Miscellaneous information about the Event, if any
      • You are responsible for reviewing the information in the section, so please check frequently
    • Event Roster tab
      • This is a list of all Athletes & Staff that will be attending the Event
      • Click "Event Record" to see the specific registration for each Athlete
      • Click "Delete" if a person will not be attending (you will have to remove them from any competitions first)
      • If a Staff person is missing or an Athlete is competing only in an Individual division, click "Import Athletes or Staff" to add them to the Event Roster
  • View Invoices  (View your past and present invoices, and make payments online or by check)
    • You are responsible for carefully reviewing your Invoice. It contains:
      • Event location & dates, your account information, and Event payment deadlines
      • Competitions: A complete list of all your registration and costs for each Division
      • Details: The payment deadline applied to your Invoice, summary of other information about your registration
        • Tip: If "# Athletes on Event Roster", does not match "# Athletes with a Verified Division", you have Athletes listed as attending, but are not registered for any Divisions
          • If they will not be competing, you should remove them from the "Event Roster" for that Event
      • Messages: Be sure to review these messages, which may change from time to time. They provide important information and alerts about your registrationl.
      • Charges, Credits & Payments: Check to make sure you've been credited with all appropriate payments and credits
      • Balance Due
      • Make a Payment
        • Regardless of your payment method, you should enter the amount of your payment and click on "Continue Online Payment"
        • If you are paying by check, please print this payment page and mail with your check to the address at the bottom of the page
          • You will receive a receipt, and your account will be credited, when we receive your check
        • If you paying by credit card, please complete the credit card form and Submit your payment
          • You will receive a receipt and your account will be credited instantly

Athletes, Staff & Account Info

  • Athletes: Enter all your Athletes who will be competing at an Event this Season
    • Add Athletes: Transfer, Upload, or Enter Athletes to your account
    • Send All Waivers: Sends a Waiver to each Parent where (1) the Waiver is missing and (2) the ID column is BOLD (i.e., Athlete is registered for an Event this season)
    • Download Athlete List: Download an Excel file of your Athlete list, if you need it
    • Search: Enter at least one letter of a name, or leave blank to see ALL Athletes
    • Update: Add additional Athlete information, such as address, phone number, etc.
    • Record: View an Athlete's details and complete record of accomplishments.
      • Photo: You may upload a profile picture of the Athlete on the Record page
    • Waiver/Release:
      • Send Waiver: Instantly send a personal Waiver link to the Parent Email
      • Wavr Sent: Date you last sent the Parent a Waiver link
      • Wavr Rec'd: Date we received the Waiver (online or in the office)
      • How to Transfer Waivers from Another Account:
        • If Parents have already submitted the same Waiver through another of your RegChamp accounts, click on "Add Athletes", then "Transfer Waivers"
      • How to Print a Waiver:
        • If you are unable to send a parent an online Waiver, you may download it at the bottom of this page
        • To print a waiver submitted online, open an Event, click on "Docs, Reports & Details", click on "Athletes & Waivers"
    • Hide: If an Athlete will not be competing this year, click on "Hide" to move them to the Archives
      • Use "Search" to find and restore an Athlete to the active records at any time.
      • If it is necessary to delete an Athlete because of a duplicate entry, contact us. Do not use "Hide".
    • ID: If the person is registered for an Event this Season, their ID is in BOLD.
       
  • Staff: Enter yourself and all your Staff who will be attending an Event this Season
     

  • Account Info: Update your Account Info
    • Note that the "Contact Person" is the person who will receive all the messages from the system
    • The Contact Person' email address is the one you will use to login
    • You can change your Password here, too

The RegChamp Screen

  • Menu: On the far left, under our logo, click on to collapse or open the left-side menu
  • Breadcrumbs: Near the top right of the screen, under your organization name, you can see where you are, and go back to a previous page
  • Calendar: Next to the breadcrumbs, click on < to view a calendar, and list of the next few Events
  • Alerts: The button to the left of your organization name will alert you to possible issues. The button to the left of that is a list of your open Invoices
  • Log out: On the top right of the screen, click on next to your organization name, to log out